Billing/Admin Assistant, Trademark Team
Gilbert + Tobin, a leading Australian law firm specializing in transactions, regulatory matters, and disputes, is seeking a detail-oriented and organized professional to join their Intellectual Property team as a Trademarks Billing and Admin Assistant. The firm is committed to outstanding citizenship, delivering pro bono legal services, and championing key social causes, including marriage equality and reconciliation with Australia’s First Nations peoples. They also lead the way on gender equality, with the highest proportion of women partners among major Australian law firms.
In this role, the Trademarks Billing and Admin Assistant will be responsible for managing the billing and invoicing process, including preparation, amendments, and finalization of accounts. They will handle debtor management, answer invoice queries from external stakeholders, oversee trust account records, perform reconciliations, and allocate funds for client matters. Additionally, the assistant will prepare financial reports, provide accurate client communication on billing and trust queries, and support the team with general administration, file management, and ad hoc project work.
The ideal candidate will have previous experience in a legal or professional services environment, ideally with billing responsibilities. Strong organizational skills and the ability to manage multiple tasks and deadlines are essential. A high attention to detail, accuracy, and commitment to quality are crucial. Proficiency in Microsoft Office and legal billing/financial systems, particularly 3E, is required. The candidate should be a team player with excellent communication skills and the ability to work independently, demonstrating an enthusiastic and helpful attitude.
Gilbert + Tobin offers a supportive and flexible work environment, top-of-market remuneration, and a range of benefits, including additional annual leave, subsidized café and gym membership, end-of-trip facilities, exclusive retail discounts, and social events. The firm's beautiful sunlit open-plan offices offer panoramic views of the city and easy access to public transport, restaurants, cafes, and exercise facilities.
The firm is committed to providing and maintaining a diverse and inclusive environment and a culture that fosters and celebrates difference. They encourage candidates from all backgrounds to apply and are dedicated to ensuring that everyone feels valued and empowered to contribute.