Executive Assistant (US Shifts/Hybrid)
Clifford Chance is seeking a dedicated Executive Assistant to join its Global Business Support (GBS) function, providing high-quality support to offices worldwide. This role involves assisting allocated GBS stakeholders with a range of executive and administrative tasks, operating during US shifts in a hybrid work environment. The position requires flexibility, with working hours spanning early mornings and afternoons, afternoons and evenings, or evenings and nights, with adjustments as needed.
Key responsibilities include managing email correspondences by prioritizing and organizing the inbox, responding on behalf of stakeholders when required, and systematically filing emails for easy retrieval. The role also involves proactive calendar and meeting management, resolving scheduling conflicts, arranging meeting logistics, attending meetings, taking minutes, and circulating action points promptly. Additionally, the Executive Assistant will organize comprehensive travel itineraries, handle expense and budget management, prepare and maintain accurate documentation, support project coordination, and ensure confidentiality and integrity in all interactions.
The ideal candidate will possess a bachelor's degree, with a master's or MBA from a reputed institute preferred. A minimum of 8 years of experience, preferably in a multinational organization with cross-cultural exposure, is required. Proven experience supervising teams in a professional services environment, supporting senior leadership, and managing tasks such as minute-taking, presentation creation, and Excel-based reports is essential. Strong stakeholder management skills, effective communication abilities, analytical and problem-solving skills, and a proactive, results-driven mindset are also necessary.
Clifford Chance offers a collaborative and inclusive culture where diverse perspectives are recognized and valued. Employees have equal access to opportunities to learn, thrive, and grow. The firm provides formal training, informal coaching, mentoring, and on-the-job learning to support continuous professional development. Joining Clifford Chance means becoming part of a global team that empowers each other to be exceptional and create advantages for clients.