Office Operations & Events Assistant

Summary: Under the supervision of the Office Administrator, and in accordance with established firm policies and procedures, the Office Operations & Events Assistant provides comprehensive operational, administrative, and office services support to ensure the efficient day-to-day functioning of the Chicago office. This role supports attorneys and staff with administrative processes, mail services, workflow coordination, and meeting and event support. The position also provides ongoing support to the Office Managing Partner, as needed. The role maintains positive contact with clients, attorneys, and staff while observing strict confidentiality of client and firm matters.

Key Responsibilities:

- Support the Chicago Office Administrator and provide assistance to the Office Managing Partner, as needed.

- Work closely with the Office Administrator to improve operational efficiency of support staff and coordinate office workflow and administrative support for legal personnel.

- Assist in supervising the Chicago office float team and evening LAA, ensuring work requests are handled efficiently and timely.

- Assist with approving time away requests for non-exempt staff; update staff calendar and notify supervisors of unplanned absences and late arrivals.

- Review timecards prior to Office Administrator approval and serve as backup for non-exempt payroll approval.

- Participate in the interview process for non-exempt staff, including conducting interviews.

- Coordinate onboarding of new hires, including preparing orientation and training schedules and facilitating new hire paperwork.

- Train non-exempt new hires on time off policies and timesheet procedures in Ceridian Dayforce.

- Schedule annual performance review meetings for non-exempt staff.

- Prepare weekly office update communications for the Office Administrator.

- Monitor firm news and provide weekly updates to the Office Managing Partner.

- Prepare and maintain various reports and spreadsh...