Legal Administrative Float

Summary: Under the direct supervision of the Office Administrator, the Float Legal Administrative Assistant performs a variety of secretarial duties for attorney(s) or other timekeepers to whom assigned, according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters. Provide support to three or four Litigation attorneys in the Litigation Department as a job share assignment.

Key Responsibilities:

- Operates a computer and other standard office equipment; transcribes dictation as needed.

- Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence and other documents.

- Screens telephone calls and records messages according to procedures of the assigned desk.

- Handles incoming mail according to secretarial checklist. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.

- Opens new files, requests conflict of interest checks with file room records, and maintains and closes files as requested.

- Handling attorney expenses.

- Makes appointments for attorney(s), and adds to calendars, as requested.

- Processes bills and completes attorney or timekeeper diary, as requested.

- Performs overload typing, filing, photocopying, and receptionist relief as time permits and as requested.

- Performs legal Litigation duties, as required.

- Other duties as assigned.

- The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation requests may be accommodated, absent undue firm hardship.

Qualifications:

- Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and patent case matters. Perfor...