IP File Transfer Coordinator

Summary:

Under direct supervision, and according to established policies and procedures, the IP Assistant & File Transfer Coordinator’s primary objective will be facilitating, coordinating and supporting the necessary intra-departmental activities required for timely and efficient intake of new IP files transferred to the firm in connection with (1) lateral IP attorney intake and (2) IP portfolio transfers from other law firms for existing IP attorneys.

The IP Assistant & File Transfer Coordinator will also be responsible for providing overflow and backup support for other IP Assistants in the IP Department, as needed. The IP Assistant performs a variety of docketing, file maintenance, document and correspondence preparation, and other related duties.

Key Responsibilities:

A qualified candidate should either have or be able to quickly acquire a working

understanding of the Firm activities associated with intake, opening and docketing of large

IP portfolios (e.g., between 100 and 5000 discrete matters). The candidate will be

expected to acquire a working understanding of:

- The firm’s docket database (CPi) and how industry docketing software data feeds into that database;

- Firm procedures for electronic file transfer from other law firms or clients;

- Firm intake procedures for new client and new matter opening including procedures for working with new business and accounting personnel;

- IP Department procedures to effectively guide lateral IP attorneys through the process of file intake, opening and docketing; and

- Firm organizational structure to facilitate issue spotting and problem solving to maintain continuous momentum for file intake, opening and docketing.

IP Assistant will provide backup support to patent and trademark attorneys, as needed, in cases of absences or extended leave. May also provide overflow support to other IP Assistants in cases of excessive workload. Duties include:

- Reviews incoming mail for assigned attorney(s) a...