Virtual Legal Administrative Assistant

About the Role
We are seeking a detail-oriented Virtual Legal Administrative Assistant to support a busy solo law practice in New York. The attorney currently works with a paralegal who handles billable legal work; this role is dedicated to administrative tasks so that the paralegal can focus exclusively on billable hours.
The successful candidate will become the backbone of day-to-day administration — managing billing entries, scheduling, correspondence, and file management across multiple platforms. Training materials (screen recordings) will be provided for proprietary systems.
 
Key Responsibilities
Billing & Time Entry
•       Enter billing entries into Clio (case management system)
•       Enter time into the New York State court-appointed voucher system, including time-stamped, description-based entries required for court matters
•       Process billing contemporaneously to keep the firm's invoicing current
 
Matter Management
•       Open and close client matters in Clio and the NY State voucher system
•       Load and organise relevant documents; save to OneDrive
 
Correspondence
•       Draft routine client correspondence (e.g. retainer returns, payment confirmations)
•       Send and manage emails via Outlook on behalf of the attorney
 
Scheduling & Calendar Management
•       Schedule client calls and appointments in block time
•       Assist with setting up and maintaining a Calendly account
 
Software Requirements

Microsoft Office Suite (Word, Excel, etc.) - Must-have
Microsoft Outlook - Must-have
Clio (legal case management) - Nice-to-have
LexisNexis - Nice-to-have
NY State court-appointed voucher system - Will train
Candidate Requirements
•       Minimum 3–4 years experience in an administrative, legal, or executive support role
•       Strong attention to detail with high data entry accuracy
•       Professional written communication skills in English
•       Comfortable working independently and learning new systems via video training
•       R...