Senior Executive Assistant to the CEO
Role Overview
We are seeking a highly capable Executive Assistant to the CEO to operate in a hybrid capacity as a Virtual Chief of Staff. This role is designed for a seasoned professional who can provide both strategic support and operational execution, acting as a trusted extension of the CEO across multiple business functions.
The successful candidate will play a central role in improving executive effectiveness by managing priorities, coordinating cross-functional activities, and ensuring disciplined follow-through on key initiatives. This is a fully remote position supporting a US-based executive, requiring availability during Eastern Time business hours.
Key Responsibilities
Strategic and Business Support
● Partner with Sales and Finance teams to compile and deliver weekly performance reports
● Coordinate and process Salesforce renewals on a recurring basis
● Participate in leadership, finance, and forecasting meetings to capture key insights, decisions, and action items
● Develop a strong understanding of the business context, including financial performance and projections
● Track strategic priorities across departments and ensure timely execution
Executive Operations and Administration
● Manage and optimize the CEO's calendar, scheduling, and time allocation
● Maintain task tracking systems and ensure accountability for deliverables
● Support operational workflows through data entry, documentation, and coordination
● Establish and refine administrative processes to improve efficiency and reliability
● Exercise independent judgment to prioritize tasks and manage competing demands
Client and External Communication
● Represent the CEO in professional communications with clients and external stakeholders
● Coordinate scheduling, follow-ups, and correspondence
● Draft communications on behalf of the CEO with a high degree of accuracy and professionalism
● Support relationship management through timely and appropriate engagement
The ideal candidate is a pr...