Project Administrator
CannonDesign is seeking a Project Administrator to provide essential administrative support to project teams in their Chicago office. This role involves coordinating with internal and external team members to ensure seamless project execution. The Project Administrator will be integral to maintaining project schedules, budgets, and documentation, contributing to the firm's commitment to Living-Centered Design—a philosophy that emphasizes creating environments that enhance human well-being and performance.
In this position, the Project Administrator will be responsible for preparing internal and external communications, including written project documentation. They will coordinate with team members to gather project updates, deliverables, and weekly recaps to prepare status emails. Additional duties include organizing onsite client meetings, assisting in report generation, supporting project proposals and contracting efforts, preparing team memos and presentations, and transcribing meeting notes. The role also involves reviewing and responding to consultant statements, assisting in the review and approval of consultant invoices, and maintaining project files according to firm standards.
Candidates should possess a High School Diploma, with an Associate’s degree preferred. A minimum of 4 years of experience in related roles is required, with a preference for experience in the architecture, engineering, or interior design industry. Strong verbal and written communication skills, as well as presentation skills, are essential. The ideal candidate should be able to work effectively in a team setting, demonstrate strong time management and organizational skills, and handle multiple projects to meet deadlines. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, is required; experience with InDesign, Procore, and Newforma software is a plus. Experience with video and audio meeting technologies and MS Project schedule development is preferred.
CannonDesign offers a comprehensive benefits package, including medical, dental, and vision coverage, flexible spending account options, and voluntary insurances. Employees receive paid time off, flexible schedules, remote work options, and a 401(k) plan with employee perk programs. The salary range for this position in the Chicago office is $28.75 to $35.94 per hour, depending on experience and qualifications.
CannonDesign is a 100% employee-owned company, fostering a culture of creativity and collaboration. The firm is committed to equity, diversity, and inclusion, supporting these efforts through the leadership of their DEI Council, Employee Resource Groups, and other community initiatives. Employees are encouraged to be their authentic selves and are provided with opportunities for professional growth and development.