Office Manager (Hybrid) (Position located in New York, New York)
The Office Manager plays a vital role in supporting the sales team while ensuring the efficient operation and vibrant culture of the office. This role requires an individual who is social, creative, highly organized, and brings a strong sense of energy to the workplace, while also having the confidence and backbone to effectively support and collaborate with the team. This position involves managing travel, calendars, and meeting logistics for the sales directors and also encompasses office management duties such as overseeing catering, shipping, and reception services. Additionally, the Administrative Assistant leads cultural initiatives by planning and hosting engaging events to enhance team morale and facilitate a welcoming environment for all employees, including new hires. Through these diverse responsibilities, the Administrative Assistant significantly contributes to fostering a dynamic and collaborative workplace.
Responsibilities include maintaining a proactive, highly organized approach and confident partnership with the leadership team to anticipate and support their needs, including the organization of travel and accommodations, calendar management, and secretarial support. The role also involves organizing, scheduling, and attending meetings as necessary, which may include taking notes or meeting minutes. Coordinating and executing special office events that enhance company culture, including attending global culture meetings and keeping employees informed of events and activities happening company-wide, is another key responsibility. Additionally, the Office Manager will receive, set up, and break down catered meals for the office, manage shipping needs, and maintain essential supplies in coordination with the HR Coordinator, fostering an efficient workplace environment.
Minimum qualifications for this position include a High School Diploma and 1-3 years of experience in an administrative or support role, preferably within a sales environment or a fast-paced office setting. Exposure to organizing events or similar cultural initiatives is a plus. Candidates should possess general computer skills and basic technical proficiency, with experience in Salesforce preferred. Proficiency with Google Workspace and Microsoft Office is required, along with excellent communication skills and a professional approach. Experience with Gmail, Google Docs, MS Office (Word and Excel), and web browsers (Chrome, Internet Explorer, etc.) is also necessary. Excellent verbal and written communications are essential for success in this role.
The base pay for this position ranges from $65,000 to $75,000, which will vary depending on how well an applicant's skills and experience align with the job description listed above. Additional benefits include company-wide bonuses based on monthly sales targets, employee referral bonuses, adoption assistance, tuition reimbursement, certification reimbursement, and certification completion bonuses. All these benefits are offered in a modern, high-tech, and fun work environment.