Office Manager

BJAK is building Southeast Asia’s leading digital financial platform. We move fast, aim for excellence, and value precision in everything we do. We’re looking for an organized, proactive, and detail-oriented Office Manager to support our CEO’s office and help keep day-to-day operations running smoothly. You’ll be a trusted partner to our leadership and play a key role in keeping things on track.

KEY RESPONSIBILITIES

MANAGE CORRESPONDENCE

- Review incoming letters, documents, and communications daily.

- Identify urgent matters and escalate them promptly to the relevant leader.

Office Coordination

- Keep documents organized and easily accessible, while maintaining confidentiality.

- Maintain smooth office operations and support administrative processes.

Leadership Support

- Schedule meetings, appointments, and travel for senior management.

- Anticipate needs and help leaders manage priorities efficiently.

Communication Gatekeeper

- Be the first point of contact for internal and external stakeholders.

- Ensure timely, professional, and accurate responses.

Operational Support

- Track deadlines, follow-ups, and action items.

- Flag potential issues proactively to ensure tasks are completed on time.

Administrative Tasks

- Draft memos, reports, and internal communications.

- Manage office supplies and liaise with vendors to keep operations seamless.

Project Assistance

- Support special projects and initiatives, providing administrative input where needed.

QUALIFICATIONS & SKILLS

- 3 years and above of experience in office administration or executive support, ideally in fast-paced corporate or startup environments.

- Strong organizational skills and ability to manage multiple priorities effectively.

- Confident written and verbal communication skills; comfortable interacting with senior leadership.

- Proficient in Microsoft Office Suite and office management tools.

- Highly discreet and able to handle confidential inform...