Office & Facilities Manager
ABOUT BEACON AI
We’re a fast-moving team of aviators, engineers, and operators building an AI platform to make flying safer, more efficient, and more capable. Backed by top investors, we’ve secured a dozen Department of Defense contracts and partnered with major airlines to deliver mission-critical systems. We operate without silos or heavy processes. Small, focused teams own what they build, ship quickly, and learn fast, pushing the boundaries of how humans and AI work together in aviation.
Position overview
We're looking for a highly organized, proactive Office & Facilities Manager to be the operational backbone of our headquarters. This is a hands-on, on-site role where you'll keep our office running smoothly while supporting HR administration, accounts payable, and day-to-day logistics. You'll work closely with leadership and cross-functional teams, and no two days will look the same.
Key Responsibilities
Hangar Facilities and Office Management (40%)
- Serve as the primary point of contact for the office, managing visitors, vendors, building maintenance, and security protocols
- Manage vendor relationships and contracts (cleaning, utilities, catering, IT, etc.) and oversee billing and issue resolution
- Maintain office equipment, supplies, and common areas; conduct regular walkthroughs to ensure a safe and functional workspace
- Ensure emergency equipment is maintained and safety documentation is up to date; serve as first point of contact for emergency services
HR, Administrative and Accounts Payable (40%)
- Support new hire onboarding logistics including workspace setup, badging, equipment coordination, and company swag
- Coordinate with HR on in-office interviews, employee records, and administrative needs
- Process accounts payable, manage invoices, and maintain accurate financial records in coordination with leadership
- Manage calendars, schedule meetings and conference rooms, and provide administrative support to senior leadership...