Legal Administrative Assistant

General Summary
As part of Penumbra’s legal team, you will support a growing and dynamic company that develops ground-breaking technology to further its mission of saving patients’ lives.  You will work closely with attorneys, paralegals and support staff as part of this closely-knit team while supporting external departments essential to the Company’s operations.
 
Specific Duties and Responsibilities

• Utilize your keen analytical skills to develop creative solutions to problems.
• Coordinate with internal business departments and respond to inquiries regarding contracts and other matters. *
• Manage the legal department’s “To Do List” in Microsoft Excel. *
• Maintain all contractual documents and correspondence, including but not limited to, uploading fully executed agreements into the contract lifecycle management (CLM) system and/or SharePoint. *
• Process various sales offers including, but not limited to, bundled discount letters, cart consignment letters, etc.*
• Assist with maintaining the CLM system, including but not limited to, generating reports, entering customer data, and recording key agreement data points. *
• Compile, verify accuracy of and sort information according to priorities to prepare source data for computer entry. 
• Maintain legal files by tracking hard copy and electronic documents, performing periodic inspections to ensure proper upkeep, and responding to file requests. *
• Provide support with scheduling meetings, booking conference rooms, arranging catering, organizing department events, etc.*
• Assist with various legal administrative support. *
• Assist with collecting wet and electronic signatures, shipping and receiving packages, mailing letters, etc.*
• Manage legal department’s expenses. *
• Submit incoming legal department invoices to A/P for payment. *
• Manage the legal vendor purchase requisition process for standing purchase orders. *
• Perform special projects as requested.
• Place materials into storage receptacles,...