Legal Administrative Assistant

Summary: Performs a variety of secretarial duties for attorney(s) to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.

Key Responsibilities:

- Operates standard office equipment and technology necessary to perform duties of assigned desk (laptop, phone, Microsoft Suite, etc.)

- Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.

- Screens telephone calls and records messages.

- Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.

- Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.

- Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.

- Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.

- Makes appointments for attorney(s).

- Processes bills; proofs billing sheets; reviews and edits bills.

- Works closely with administrative support staff; proofs documents returned from word processing; ensures that attorney time sheets are provided to appropriate person in a timely manner.

- Performs legal assistant duties as requested.

- Performs overload typing, filing, photocopying, or reception relief as time permits and as request.

- Other duties as assigned.

The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation requests may be accommodated, absent undue firm hardship.

Qualifications...