IP Prosecution Docketing Clerk & Administrative Assistant

Position: IP Prosecution Docketing Clerk & Administrative Assistant
Schedule: Monday to Friday, 10:00 a.m. to 6:00 p.m. EST (U.S. time)

Key Responsibilities:
IP Docketing
• Manage daily docket for all incoming and outgoing IP correspondence (USPTO, WIPO, foreign correspondents, clients).
• Calculate, schedule, update, and close prosecution deadlines correctly (office actions, renewals, annuities, maintenance fees, PCT deadlines, etc.) in AppColl.
• Review correspondence and filings to ensure docket entries are complete and accurate.
• Prepare and distribute customized docket reports for attorneys and internal staff.
• Proactively notify attorneys and paralegals about upcoming deadlines, inconsistencies, or urgent matters.
• Support transfer in/out processes of IP portfolios, ensuring data integrity in AppColl and Clio.
• Maintain accurate client and matter information across all IP systems.
Administrative Duties
• Manage attorneys' calendars, schedule meetings, coordinate travel, and organize key dates.
• Monitor practice group mailboxes and route correspondence appropriately.
• Prepare routine and formal business correspondence; review and proofread documents.
• Maintain digital filing systems (Box, Clio, Microsoft 365) and organize files.
• Assist with expense reports and timesheet preparation.
• Coordinate with court reporters, vendors, and foreign correspondents.
• Support attorneys with administrative docket management (reminders, tracking non-substantive deadlines).
• Format PDFs, edit documents, manage shipments, and perform other administrative tasks.
• Assist internal operations including meeting organization, agendas, and cross-functional projects.
Billing, Finance, and Client Relations
• Serve as liaison between Bochner's Finance team and clients on billing matters.
• Support review of prebills, gathering backup documentation, and coordinating adjustments.
• Follow up on client billing inquiries, clarifications, or document requests.
• Assist Finance...