Human Resources and Business Operations Assistant
The Human Resources and Business Operations Assistant at Foley Hoag LLP plays a pivotal role in supporting both the Human Resources and Operations departments. This position is based in the Boston office and requires a minimum of four days per week on-site, with Fridays being an optional remote day. The assistant will provide comprehensive administrative support to the Chief Administrative and Human Resources Officer and the Chief Financial Officer, ensuring the smooth operation of daily activities within these departments.
Key responsibilities include managing calendars, coordinating meetings, and handling travel arrangements for senior leadership. The assistant will also process department invoices, assist with contract review processes, and maintain accurate personnel records. Additional duties involve supporting the onboarding of new employees, responding to routine inquiries regarding HR policies, and managing internal communications related to new hires and departures. The role also entails maintaining the HR and Business Operations webpages on the firm's intranet and assisting in organizing firm-sponsored events and training sessions.
Candidates should possess a Bachelor's Degree and have 1-2 years of experience in a professional services environment, with a preference for HR experience. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Teams) is essential. Strong oral and written communication skills, excellent time management, and organizational abilities are required. The ideal candidate will be a motivated self-starter capable of multitasking, working effectively under pressure, and maintaining discretion and confidentiality. A service-oriented mindset with a commitment to exceptional customer service and an appreciation for Foley Hoag’s values and commitment to diversity, equity, and inclusion are also important.
The compensation range for this position is $57,600 to $72,100, commensurate with related experience and qualifications. The salary of the selected candidate will be determined based on various factors, including internal equity, experience, specialty, and training. Foley Hoag offers a competitive compensation and benefits package, along with a connected, challenging, professional, and enjoyable work environment.
Foley Hoag LLP, founded in 1943, is an award-winning, international law firm focusing on innovative industries and high-stakes litigation. With offices in Boston, Washington D.C., New York, Denver, and Paris, the firm employs over 300 lawyers and 300 business services professionals. Foley Hoag values diversity and inclusion, offering career development opportunities, mentorship programs, and a supportive workplace culture.