HR Virtual Assistant (Payroll & Benefits Focus)
Role Overview
We are seeking a highly organized and detail-obsessed HR Virtual Assistant (Payroll & Benefits
Focus) to serve as the operational backbone of our HR function. This role is firmly rooted in the
“Generalist” side of HR, with a strong emphasis on payroll preparation, benefits administration,
and financial accuracy across the employee lifecycle.
You will be the guardian of our people data — ensuring records are accurate, payroll inputs are
flawless, benefits are administered correctly, and our HR systems remain audit-ready at all
times.
The ideal candidate has a systems-first mindset and a comfort level working at the intersection
of HR and finance. You love clean spreadsheets, reconciled numbers, compliant records, and
processes that run smoothly behind the scenes.
Key Responsibilities
Employee Records Management
●Maintain complete and accurate digital personnel files, including contracts, amendments,
compensation changes, and statutory documents
●Ensure all documentation is signed, filed, and easily retrievable
Payroll & Benefits Support (Primary Focus)
●Prepare and validate monthly payroll inputs, including overtime, unpaid leave, bonuses,
commissions, and allowances
●Reconcile payroll data against attendance, leave records, and approved changes
●Support benefits administration (enrollments, changes, terminations) and maintain
accurate benefits records
●Partner with finance/bookkeeping teams to ensure payroll accuracy and timely
processing
Onboarding & Offboarding
●Manage administrative onboarding logistics (employee setup, documentation, payroll
and benefits enrollment)
●Coordinate offboarding processes, including final payroll inputs, benefits cessation, and
access revocation
Leave & Attendance Management
●Monitor attendance logs and leave balances
●Process leave requests in line with company policy and payroll cutoffs
Compliance & Credentialing
●Track visas, certifications, benefits eligibility, payroll-related compliance documents, and
po...