Assistant (Legal Secretary)
The Assistant (Legal Secretary) at Simpson Thacher & Bartlett LLP in Houston, Texas, provides comprehensive support to assigned attorneys and senior management, handling a variety of legal secretarial and administrative tasks. This role is integral to the firm's operations, ensuring efficient management of daily activities and contributing to the overall success of the legal team.
Key responsibilities include answering multiple phone lines, screening and directing calls appropriately, maintaining calendars, scheduling meetings, and arranging conference or teleconference calls. The assistant is also tasked with making travel arrangements, processing expenses through the firm's application, preparing attorney diaries, and utilizing various office machines for data transmission, printing, duplication, faxing, and PDF creation. Additionally, the role involves creating and maintaining attorney files using alphanumeric systems, coordinating with Conference Services for meeting arrangements, preparing and processing client bills in collaboration with the Billing department, and creating, revising, and proofreading letters and various legal documents. Providing backup coverage for other assistants and receptionists, as well as performing other duties as assigned, are also part of the role.
The ideal candidate should possess the ability to effectively present information verbally and in writing, with a typing speed of 50+ words per minute. Proficiency in Microsoft Word and Excel is required, along with basic math skills. Strong attention to detail, the ability to work collaboratively in a team environment, and the capacity to use diplomacy and discretion in relaying information are essential. Organizational skills, the ability to prioritize and multi-task, and the capability to meet deadlines in a high-pressure environment are also important. A high school diploma or GED equivalent is required, with a four-year college degree preferred. Additionally, 3 to 4 years of administrative experience in an office or professional services setting are preferred.
The estimated base salary range for this position is $55,000 to $70,000 per year. The actual salary offered will depend on various factors, including the qualifications of the individual applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt, meaning it is eligible for overtime pay.
Simpson Thacher & Bartlett LLP is committed to fostering a collegial work environment where all individuals are treated with respect and dignity. The firm prohibits discrimination or harassment based on race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status, or any other legally protected status. This policy pertains to every aspect of an individual’s relationship with the firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms, and conditions of employment.
Joining Simpson Thacher & Bartlett LLP offers an opportunity to be part of a leading international law firm with a reputation for excellence. The firm provides a supportive and dynamic work environment, offering opportunities for professional growth and development. Employees are encouraged to collaborate, innovate, and contribute to the firm's success, making it an ideal place for individuals seeking a rewarding career in the legal field.